HOW TO SET UP BOARDROOM ?

OBJECTIVE

To have the meeting room setup correctly to what I asked for.

POLICY

To maximize guest satisfaction.

To ensure that the meeting room is set up correctly according to the BEO.

PROCEDURE

Choosing the table

Depending on the amount of people to be sitting at the table you may need a small or large boardroom table or possibly multiple tables.

Generally three people on a small boardroom and four people to a large boardroom down each side.

Make sure when you have your table in the correct spot you lock the brakes located at the end of each table leg.

Laying  table cloth

The boardrooms are clothed with the beige cloth. For one boardroom you will need two cloths with the straight edge down the middle and the rounded ends hanging off the corners at equal length.

Setting the meeting cover and centre

Delegates are placed on only two side of the boardroom directly opposite each other. If the conference is using a screen the table would be set facing the screen so nobody has to turn their heads to see the screen.

Place note pads to the centre of each front chair and the pens are placed under the Hotel logo on the pad.

The water goblet should be place on coaster above the right on the table where the Hotel logo is. Water should be placed at the same place on each table for consistency

Check the BEO for the conference you will be setting the boardroom for.

One fresh flower in oval may be set up

Setting the chairs

Each delegate has a chair which is set in front of the place setting just touching the outside of the cloth