HOW TO SET UP THEATER STYLE?

OBJECTIVE

Theatre style is a simple and effective way to hold a discussion or debate.

POLICY

Theatre Style is used for many different reasons, but it should be straight, tidy and look presentable. It also needs to be comfortable for the guests, and also for the speaker.

PROCEDURE

Copy BEO

Get a copy of the required BEO and the floor plan.

BEO is short for Banquets Event Order.

Place the Head Table

If there is a head table or a lectern, screen or anything that determines the center of the room then set it first as it will help you center the rest of the room

Setting the chairs

According to the floor plan you should set the chairs 6 feet away from head table. Make sure that chairs are moved via a chair trolley to avoid injury

Once that has been determined a chair should be placed directly behind the first chair this will measure the distance between each row this is as you get a consistent set throughout the room

Meeting cover

On the tables you should have the following items.

Water goblets

Plastic Transparent Coasters

Hotel pens

Hotel pads

Bottles of water

Sweet-candy(two flavors)

Setting the Small Table

If there is a lectern or microphone used a small table must be placed next to it, which holds water bottle and glasses for the speaker.

Make sure that either two people are carrying the table otherwise the table should be placed on a flat bed for easy moving. Make sure the correct manual handling technique is used the knees should be bent.

Setting meeting kit

Make sure a meeting kit table is place in the corner of the room near a power point.

Cloth and skirt the table if needed.

Place meetings kit on table making sure that the phone and oil burner is plugged in. Make sure the power point is turned off before plugging in the oil burner and that the cord is not going to be stretched out too far.

Check to make sure that everything is in the meetings kit

Make sure the room is clean

When using rooms with cupboards make sure the benches are clean and inside the cupboards are clean with nothing in them.

Vacuum the floor if needed

Check blinds are at the same height as it looks messy. They need to be ¼ of the way down.

Make sure window sills are clean

Walk through

With the checklist, BEO and floor plan take a walk through the room making sure all is in line and that nothing has been left out.